Expected Outputs/Deliverables

Administration and programme support:

  • Provide inputs into progress and financial reports for review by relevant stakeholders
  • Provide operational support to all recruitment processes in support of the establishment of the CREAD
  • Prepare briefing and presentation materials, background information and documentation for meetings
  • Programmatic support to the Head of Office in achieving agreed unit targets and milestones
  • Proper control and supervision of inventory items and supplies
  • Maintain filing system and ensure safekeeping of confidential information
  • Support and brief Transition Team on all general administrative matters; provision of advice and administrative support

Implementation of procurement processes:

  • Implement and promote the use of internal control systems and Standard Operations Procedures (SOPs) to ensure efficient operations;
  • Provide input to the procurement plan for the Transition Unit and projects which they undertake
  • Procure goods and services as needed to achieve the objectives of the Unit
  • Organize and execute procurement processes including preparation of solicitation documents, evaluation of bids for proposals, and review of quotations utilizing transparent and accountable processes
  • Prepare purchase orders and contracts as required

Provide Support for effective financial management:

  • Monitor and report on utilization of financial resources
  • Undertake timely disbursement of approved payments
  • Maintains internal expenditure control systems to ensure efficient processing of payments and effective use of resources
  • Manage petty cash funds assigned to the Unit in accordance with established procedures

Provide support to proper supply and assets management:

  • Coordination of assets management in the Project Office, timely preparation and submission of periodic inventory reports, coordination of physical verification of inventory items
  • Coordination of the provision of reliable and quality office supplies


Functional Competencies:

  • Development and Operational Effectiveness
  • Ability to provide inputs to strategic planning and implement agreed plans effectively
  • Prepares timely, well researched inputs to reports
  • Knowledge and experience in programme management, financial management and procurement
  • Ability to contribute to the establishment of businesses processes

Management and Leadership

  • Ability to identify problems and propose feasible solutions
  • Makes recommendations related to work procedures and implementation of management processes
  • Builds and sustains relationships within internal and external clients
  • Consistently approaches work with energy and a positive, constructive attitude
  • Responds to clients' needs efficiently
  • Acts as a team player and facilitates the achievement of unit objectives
  • Ability to take initiative and work with minimal supervision
  • Demonstrates strong oral and written communication skills

Deadline for Receipt of applications

The deadline for Receipt of applications is Monday 23 April 2018.

Read the entire vacancy notice on the UNDP website.

Posted: 16/04/2018